Description
The European Public Prosecutor’s Office (EPPO), the independent public prosecution office of the European Union, is seeking applications for the position of HR Assistant.
The EPPO is a new and fast-growing EU body responsible for investigating, prosecuting and bringing to judgment crimes against the financial interests of the EU. If you are interested in being part of a dynamic multicultural organisation, check out our website where you will find more information about career opportunities at the EPPO, and living and working in Luxembourg
As a member of the Human Resources unit, you will contribute to the development and execution of an HR vision and strategy that will enable the EPPO to build and grow a talented, engaged and diverse workforce aligned to its organisational needs.
Under the strategic guidance of EPPO’s Administrative Director, the Human Resources (HR) unit is providing and developing an expanding portfolio of comprehensive Human Resources services that the European Public Prosecutor’s Office is leveraging to deliver its mission and objectives. As such, the HR unit is a strategic business partner to the rest of the EPPO central and local (decentralised) components.
Tasks and responsibilities:
Reporting to the Head of Human Resources, you will work as an HR Assistant with the perspective to further develop in one or more HR areas alongside the evolution of the organisation and its business needs. The HR Assistant will provide essential support in various HR functions, including employee inquiries, data management, training administration, recruitment administration, and compliance. The ideal candidate will possess excellent communication skills, a strong work ethic, and the ability to handle sensitive information with discretion.
Your tasks will possibly include (but not be limited to):
- Employee Support:
- Respond to employee inquiries via phone, email, and in-person, providing accurate and timely information;
- Assist employees with HR-related issues, including benefits, payroll, policies, recruitment, training and HR procedures;
- Direct employees to appropriate resources and escalate complex issues to HR colleagues as needed.
2. Administrative Support:
- Training Administration: Assist in the administration and organisation of training programmes;
- Recruitment Administration: Support recruiter and managers in the organisation of the selection and recruitment process;
- General Administrative Support: Provide administrative support to the HR team, including scheduling meetings, preparing documents, and managing correspondence;
- Assist with onboarding and offboarding processes.
3. Data Management:
- Maintain and update employee records in the HR systems;
- Ensure accuracy and confidentiality of all employee data;
- Generate reports and provide data analysis to support HR initiatives.
4. Compliance:
- Ensure compliance with EU regulations;
- Assist with audits and prepare necessary documentation;
- Support HR team in maintaining up-to-date policies and procedures.
5. Participate in HR projects and initiatives as required.